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Fagan Killeen Solicitors located at Mountjoy Sq., Dublin 1 are looking for candidates to fill the following positions:

• Office Administrator

• Legal Secretary/Executive

The successful candidates will work closely with the solicitors in a busy practice. The successful persons must be able to prioritise, multitask and provide efficient administration and secretarial support.

Office Administrator - areas of responsibility:

• Digital dictation/audio typing;

• Point of contact for the firm;

• Filing, updating of legal files;

• Managing of company email account;

• Office management and administrative support;

• Various administrative duties for the legal team;

• Assisting with driving improvements in the legal services provided by the firm;

• Managing of Key Performance Indicators.

Key attributes:

• Excellent IT/administrative skills;

• Very strong work ethic and ability to work independently and as part of a team;

• Be willing to help and support colleagues;

• Confidential comportment required at all times;

• Must demonstrate flexibility in order to meet the business needs;

• Exceptional attention to detail, high organisational skills;

• An interest in legal transactions;

• A keen eye for accuracy with a high level of attention to detail;

• Ability to work well under pressure and learn quickly;

• Ability to meet tight deadlines/targets and show initiative;

• Filing and ensuring that files are fully up to date;

• Proactive in developing client relationships.

• The position offers the candidate scope for growth within the firm and some flexibility.

Legal Secretary/Executive role - areas of responsibility: 

Provide assistance and be willing to help and support the solicitors in Fagan Killeen. Familiarity with conveyancing, litigation and probate work including but not limited to:

• Preparing contracts for sale, correspondence, pre-contract enquiries, undertakings, objections and requisitions on title and closing documents;

• Liaising with banks, solicitors, managing agents, management companies and county councils;

• Liaising with Counsel and compiling briefs for court applications and cases;

• Preparing pleadings and other court documentation;

• Assisting with SA.2 Probate forms.

Key attributes:

• Minimum of two years’ experience in a legal environment;

• A fee-earning role and familiarity and responsibility to manage time;

• Excellent IT/administrative skills;

• Previous experience with a practice management system;

• Very strong work ethic and ability to work independently and as part of a team;

• Be willing to help and support colleagues;

• Confidential comportment required at all times;

• Must demonstrate flexibility in order to meet the business needs;

• Exceptional attention to detail, high organisational skills;

• An interest in legal transactions;

• A keen eye for accuracy with a high level of attention to detail;

• Ability to work well under pressure and learn quickly;

• Ability to meet tight deadlines/targets and show initiative;

• Filing and ensuring that files are fully up to date;

• Proactive in developing client relationships;

• Third level qualification in a legal (preferable but not essential) discipline;

• The position offers the candidate scope for growth within the firm and some flexibility.

Remuneration commensurate with sector and experience. 

Please provide a cover note with your CV setting out the position you wish to apply for and what attributes you possess to demonstrate how you would make a success of this position along with your remuneration expectations. If interested, please email ronan@killeensolrs.ie with your CV and covering letter.

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